Terms & Conditions

1. ACCEPTANCE AND FEES
A. This Registration form shall be subject to the prior approval of HRHC, LLC which reserves the right to reject any application in the interest of the event. Participation is voluntary. With HRHC, LLC approval of this Registration, then this Registration becomes your invoice/bill which is due and payable. Another invoice will not be mailed.

B. Registration fees are printed in the front side of this Registration

C. Participants must submit full payment postmarked by September 1st, 2017 (Payment Due Date) to ensure their position in the event. Positions are not secured until they are paid for. Make Check or Money Order payable to HRHC, LLC and mail to: 3975 S. Kalamath Street Englewood, CO 80110. Payment in USA funds only. A $25 fee will be assessed to all returned checks.

D. Cancellation must be in writing, and if it’s received by HRHC, LLC no later than the Payment Due Date, than HRHC, LLC will only withhold 50% of total fees as a cancellation fee, with the remainder being mailed back after the event. If cancellation if after the Payment Due Date, there will be NO refunds, transfers or credits. HRHC, LLC is not liable for any interest on any balance reassigned.

2. ELIGIBILITY AND ACCEPTANCE BY HRHC, LLC
HRHC, LLC reserves the right to determine eligibility of Participants for any event, whether prior to or after HRHC, LLC acceptance of the Registration, and submission of this Registration and deposit does not guarantee acceptance by HRHC, LLC

3. VEHICLE, INSURANCE AND REGISTRATION
A. The Vehicle must be street legal and registered in the state it originates.

B. The Participant is required to have insurance coverage on the vehicle that is participating in the event, including medical coverage.

4. OPERATIONS AND CONDUCT AT EVENT
A. HRHC, LLC reserves the absolute right to restrict any participant to appropriate and suitable methods of operation and/or behavior. If for any reason a participant and/or its vehicle, or the conduct of participants or guests, are deemed objectionable by HRHC, LLC, then, in HRHC, LLC sole discretion, that participant and/or guests shall be subject to immediate removal from the event at Participants sole expense.
NO vulgar language or alcoholic beverage consumption will be tolerated at event site where not permitted.

B. Any HRHC, LLC logos used must be approved by HRHC, LLC.

C. Each Participant is responsible for all damage to any property caused by Participant/guests, personnel or its representatives.

D. Participant shall not distribute any advertising matter, literature, souvenir items or promotional materials in or about the event areas except from its own assigned vendor/exhibit space or booth.

E. Participants are not permitted to host or sponsor any event which attracts buyers or spectators during event or which otherwise conflicts with the scheduled program promoted by HRHC, LLC at the event.

F. Parking: Participants are required to park registered event vehicle in the designated area marked as “Participant” parking during the event. Handicapped vehicles (i.e. those with the proper ADA credentials) are required to park in the designated area.
Trailer Parking:
Participants with trailers or oversized vehicles are required to park in the designated area marked as “Trailer” parking.

5. LIABILITY RELEASE, INDEMNIFICATION & HOLD HARMLESS
A. The Participant and each person associated therewith (i.e. employees, spouses, guests, survivors, heirs, executors and representatives) as specifically represented by the person whose name and signature appears on this Application, herein agrees to indemnify, defend, and hold harmless, and to release and forever discharge, from any and all known and unknown damage, injury, death, loss, liability, claims, penalties, actions, causes of action, judgments, and liabilities of every kind and description (including court costs and attorney’s fees), occasioned by, resulting from, and/or related to conduct, actions and/or omissions of anyone connected with this event, including: Hot Rod Hill Climb, HRHC, LLC; Central City, Gilpin County, the owner/operator of the event facility; all other Participants at the event; and each of their respective owners, shareholders, officers, directors, employees, agents, staff, independent contractors, representatives and servants; and any other persons connected with the promotion, production, management and/or presentation of any portion of the event.

B. The Participant, as represented by their signature on this Application, agrees and specifically acknowledges that HRHC, LLC and their officers, staff, employees, agents, representatives and/or servants, are herein totally absolved from any responsibility or liability whatsoever in any matters relating to any restrictions, controls, and/or conditions imposed on the Participant by any regulatory agency or government authority (whether federal, state, regional or local), whether in connection with, before, during, or after this event, or otherwise.

C. Due to weather there are no transfers, refunds or credits.